The most common pitfall of hospital networks’ inventory management systems is a breakdown during asset lifecycle workflows.
Whether that’s failure to add complete details for new acquisitions, or to communicate dispositions across all departments, disjointed records lead to unnecessary complications and wasted resources.
BidMed’s Tech Suite delivers an all-in-one software solution to help connect key stakeholders, make process compliance simpler than ever, and add transparency between all departments.
Our suite even integrates powerful disposition tools, adding expert insights to make better financial decisions and making high-return options accessible — including internal transfers and secondary market sales.
Simplify Your Workflow
Tailored workflows ensure key stakeholders have the right access and permissions to make requests and approvals. BidMed specialists set your system up in a way that works with your existing processes.
Full Team Integration Adds Transparency and Accountability
With tiered user access, all departments and cost centers stay connected on a single platform, from inventory management staff to biomed administrators and finance directors. Say goodbye to trying to coordinate disjointed software records!
Centralized notifications make sure pending tasks don’t get lost in crowded inboxes. Full team integration also adds a level of transparency and accountability; everyone knows where requests are in the workflow, as well as who’s responsible for the next critical step.
Tailored Disposition Workflows Keep Everyone on the Same Page
Every account has a disposition dashboard tailored according to user permissions. This dashboard shows requests that require action by the logged-in user, pending requests waiting on another user, and completed requests to reference past approvals or denials.
In addition to a centralized dashboard, email notifications ensure users know when a task requires their attention. Users can make updates through their SMS portal, or by using direct links included in these emails.
These dashboards show clear next steps for every user and add transparency about who is responsible for the next step in a workflow.
Retain & Return More Value
In addition to streamlining your team’s workflow, BidMed’s software provides access to our secondary market specialists and proprietary pricing database, as well as financial tracking reports.
Make Better Disposition Choices
Fair market valuation (FMV) reports from the BidMed GreenBook help simplify disposition decisions and enable high-value choices. These reports can validate trade-in offers or illuminate better options, such as secondary market sales on the Public Exchange.
BidMed has developed a clear hierarchy to determine ideal disposition choices. View our downloadable PDF to see how our decisions progress.
Direct Integration to Disposition Platforms
The SMS was developed as part of BidMed’s complete Tech Suite and is designed to connect directly to the Public and Private Exchanges.
Integrating your entire health system through the SMS enables internal transfers using the Private Exchange. These transfers ensure value stays in-house and integrate seamlessly with your standard disposition workflow.
Assets that are best removed through secondary market resale can be listed directly on the Public Exchange with just a few clicks. Sales, purchases, and transfers are all trackable right in your SMS portal.
Track Financial Returns
It’s easy to see the progress your facility, or entire health system, is making with reporting dashboards in the SMS. Review intuitive graphic representations in your user account, or download reports as CSV or PDF data.
Compare Disposition Methods — view a breakdown of how many assets are removed by various methods, comparing trade-in, internal transfer, resale, donation, or scrap. These can be displayed by number of assets removed or by value returned.
Evaluate Financial Benefits — see calculations for how much value is retained through internal transfers or recovered through resale, including comparing resale value against declined trade-in offers.
Maintain an Accurate Ledger
Keeping records in one cohesive asset ledger eliminates disjointed data where nobody knows what’s accurate. Plus, a simplified workflow and intuitive software drastically improve team process compliance.
Tailored Workflow Process
We work with you to create an asset lifecycle process that fits within your existing system. We understand every hospital network is different, and massive changes to processes just aren’t realistic.
So we tailor a workflow, and even your team’s SMS accounts, to improve compliance and minimize operational disruption. You don’t have to choose one or the other — BidMed’s expertise and technology provide the best of both worlds.
Make Updates & Changes with Integrated Support Tools
Optimize workflow compliance using tools that integrate directly with the SMS — both for acquisitions and dispositions. Our Tech Suite handles asset inventory lifecycle from start to finish.
Add new assets quickly and with better accuracy using the BidMobile app. Simply scan a barcode and add essential details directly from your mobile device. All data syncs automatically to the SMS when connected to WiFi.
Remove retired equipment using high-value disposition methods on BidMed’s Public and Private Exchanges. Retain value in-system by leveraging internal transfers on your own Private Exchange. Or resell equipment on the secondary market using the Public Exchange, often returning values well over trade.
Both platforms integrate directly with your SMS account — it only takes a few clicks to get started.
Annual or Quarterly Audits
Ensure records stay clean and help validate process compliance with annual or quarterly audits.
The SMS provides access to reporting directly within the platform, which can be used for ongoing internal assessments. To supplement these internal tools, BidMed also specializes in periodic audits of existing inventory.
Comparing existing records to on-site equipment significantly expedites inventory processing, and our teams can often complete this process 70% faster than from-scratch inventory projects. Conducting regular re-assessments like these can also catch and correct errors before they compound and spiral out of control.
Audits also help assess patterns in process failures, allowing us to make changes to workflows and continually optimize your entire inventory lifecycle.